Fundraisers on Hill AFB

Any private organization, unofficial activity, or individual wishing to raise funds on Hill AFB is required to coordinate their fundraiser through the 75th Force Support Squadron NAF Accounting Office. All fundraisers have to benefit Hill Air Force Base and all its employees.

  • All fundraisers on Hill AFB must be approved by the 75th Force Support Squadron Director (75 FSS/CL) via Staff Summary Sheet (SSS). To allow sufficient time to obtain all the necessary approvals, requests need to be submitted 15 days prior to the event.
  •  Approval is required for POs or unofficial activities whether the fund raiser is conducted on or off installation.
  • Raffles may not be conducted in the workplace. With installation commander or designee approval, they may be conducted at public entrances and in community support facilities such as the lobby of the Base Exchange.
  • POs and unofficial activities/organizations will not operate amusement machines, slot machines, or any other games of chance (except as authorized in AFI 34-223 para 10.16) nor will they engage in frequent or continuous resale activities either directly, through third parties, or in their media (e.g., newsletters, handouts, posters, special-order brochures, websites, etc.
  • Fund-raising activities may not be conducted by military members or civilian employees during their duty time. Military members may not engage in fund-raising activities while in uniform.
  • Fund-raising activities may not duplicate or compete with the AAFES or Force Support, such as the club, base restaurants, outdoor recreation, the base golf course or a contracted vendor unless approved IAW AFI 34-223 para 10.8.
  • Fund-raising during the Combined Federal Campaign (CFC) and Air Force Assistance Fund (AFAF) are subject to more stringent requirements than fund-raisers throughout the rest of the year. See AFI 36-3101, Table 1 for guidelines.
  • The SSS approving your fundraiser must be present at the event.

Fundraising Instruction:

Any private organization, unofficial activity, or individual wishing to raise funds on Hill AFB is required to coordinate their fundraiser through the 75th Force Support Squadron NAF Accounting Office. All fundraisers have to benefit Hill Air Force Base and all its employees.

•    All fundraisers on Hill AFB must be approved by the 75th Force Support Squadron Director (75 FSS/CL) via SSS. To allow sufficient time to obtain all the necessary approvals, requests need to be submitted 15 days prior to the event.

Step 1 – Download and complete Staff Summary Sheet (SSS) (See SSS Sample). Allow 15 days for approval process.

Step 2 – Coordinate and acquire signatures from MDG and AAFES as appropriate.

Step 3 – Take coordinated SSS to the NAFAO in building 180, room 200.

Step 4 – When contacted, please pick up the approved/disapproved SSS within 24 hours.

Step 5 – Keep a copy of the approved SSS at the event.

Frequently Asked Questions:

The Air Force and the Department of Defense has strict guidelines about fundraising. These questions and answers will help you follow the rules you may not have known applied to your organization and give you general knowledge on fundraising within private organizations and unofficial activities.  Otherwise comply with AFI 36-3101, Fundraising in the Air Force.

Q. Does my organization have to be a chartered PO (Private Organization) to conduct fundraising activities on base?
A. No. Approved UAs (Unofficial Activities) are also authorized to conduct fundraisers. However AFI 34-223 requires your group to be one or the other.

Q. What are Unofficial Activities?
A. Small unofficial activities (like coffee funds and other small operations) are generally not considered POs. However, if their current assets (which include cash, inventories, receivables, and investments) exceed a monthly average of $1,000 over a 3-month period, the activity must become a PO, discontinue on-base operations, or reduce its current assets below the $1,000 threshold.

Q. How can my organization become a chartered PO?
A. The 75th FSS web site has an instructions complete with samples. They can help you complete this package and forward it to 75 FSS/FSR NAFAO for coordination. The request is then forwarded through the chain up to the 75 MSG/CC for approval.

Q. Once my organization becomes a UA or PO, how do I receive approval to conduct a fundraiser?
A. Submit a fundraising request form to the 75 FSS/FSR 

Some limitations are as follows:

a)      The fundraising event will not be conducted during the Combined Federal Campaign or the Air Force Assistance Fund Campaign (unless MSG Commander approves)and is away from the work Place.( Like Golf course, Club, Chapel or BX)

b)     Contributions or sales will NOT be sought during duty hours in the work place. (lunch hours are permissible).

c)      Government equipment or letterhead will not be utilized.

d)     The event will not compete with AFFES or 75th FSS or BX Food court, Restaurant Bowling etc.

e)      The event will not include any games of chance, lotteries, raffles, or other gambling activity.

f)      Any sale of food will also be coordinated though Military Public Health. (801)775-4518

g)     The sale of alcoholic beverages is prohibited.

h)     Military personnel cannot participate while in uniform.

i)       Otherwise comply with AFI 36-3101, Fundraising in the Air Force.

j)       You are allowed 2 fundraisers per quarter and can’t be over a 2 day time period.

k)     There is no difference between internal and external fundraiser, they are the same.

l)       Fundraisers on HAFB are given to benefit HAFB and its employees not the Heart Association the Cancer society or Ducks Unlimited.

m)   Also per AFI 36-3101 your squadron or office can NOT run a (snack bar) or rotating resale store to include Doughnut Monday, pizza Tuesday and burrito Friday.

n)     Fundraisers also are not intended to raise money to send certain individuals on ski trips or other such activities.

o)     DO NOT advertise your fundraiser on the Base web or via E-mail unless it is approved by the 75FSS/CL with a proper routed staff summery sheet (SSS).

For more information concerning private organizations and fundraising on Hill AFB, please contact the NAF Accounting Office at (801)775-6793.

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